How to Plan Your Mallorca Wedding From Abroad: A Clear Timeline for US and UK Couples

Planning a destination wedding in Mallorca is a dream — warm evenings under olive trees, long tables lit by candlelight, the scent of citrus in the air. At the same time, planning from abroad can feel overwhelming at first. Where do you begin? How early should you secure your venue? Which decisions come when?

As wedding planners based in Mallorca, we guide couples from around the world — the UK, the US, Europe and beyond — through this journey every year. Our approach is calm, curated, intentional, and structured. We help you make confident decisions, without stress or pressure.

This timeline outlines the natural rhythm of planning a wedding in Mallorca from abroad, step by step.

Note: This timeline reflects weddings during peak season (mid-May to mid-October), when venues and key providers book up far in advance. For weddings in April, early May, late October, November or December, planning windows can be more flexible due to higher availability.

18–24 months before

Your enquiry, first conversation and venue visits

This is where your Mallorca wedding begins — with a calm conversation to understand your vision and what matters to you.

Together, we:

• explore styles, atmosphere and guest experience

• align expectations around budget and possibilities

• create a handpicked shortlist of venues that reflect your aesthetic

  
  

Then we either:

• arrange in-person venue viewings in Mallorca or

• guide you through beautifully prepared virtual tours

Once you’ve found your place, we secure the venue and date.

This becomes the foundation of your celebration.

12–18 months before

Booking your core vendor team

This is where your wedding begins to take physical shape.

We secure the key partners who will help bring your day to life:

• catering

• photography and videography

• floral and design team

• music and entertainment

• ceremony support

We recommend only the partners we trust deeply — those who share our values of quality, calm presence and care.

9–12 months before

Concept and experience design

This is the phase where vision becomes atmosphere.

We begin refining:

• stylistic direction

• ceremony structure

• musical flow throughout the celebration

• guest journey and moments of hospitality

It is gentle, creative and thoughtful.

6–9 months before

Menu tasting and showroom appointment

Here, your senses guide the decision-making.

We arrange:

• menu tasting with your catering team

• visit to the design showroom to select:

  • dinnerware and glassware

  • table shapes (round or long)

  • linens and napkins

  • chairs and decorative elements

    
    

In parallel:

• accommodation planning

• guest experience and transport options (if needed)

This ensures comfort and coherence for your guests.

3–6 months before

Details, styling and timeline structure

We bring all elements together with clarity and flow:

• floral compositions and décor placement

• ceremony layout and seating

• lighting and ambience design

• structure of the wedding day timeline

This phase ensures every part of the celebration feels intentional.

1–3 months before

Menus, seating and final logistics

We finalise:

• seating plan

• menu cards and printed elements

• final vendor communication

• the complete logistical overview

You feel supported and prepared.

Wedding week

You arrive. We take care of everything.

We coordinate.

You enjoy.

It really is that simple.

A closing note

A wedding in Mallorca is more than a celebration — it is a shared experience shaped by nature, light and time.

You are not expected to hold all of this alone.

Our role is to guide, translate, curate and coordinate.

Your role is to be present.

Ready to begin planning with calm and confidence? Contact us.

Plan Your Experience